Records are not just pieces of paper. They are a wealth of information…if they are properly retained, organized, and secured. Q-Action® Records Management is a modern, fully integrated, and automated Electronic Records Management (ERM) solution that helps organizations comply with even the toughest record retention and security requirements.
Records Management Reduces the Risk.
Records management should be part of your organization’s broader governance, risk management, and compliance efforts. After all, proper records provide evidence of your organization’s activities—and thereby help you avoid costly fines and audits (and maybe worse).
It’s what has historically been called a “paper trail.” But in this day and age, why does it literally have to be paper?
It doesn’t—and in fact, your records management will be all the more accurate and secure by going digital. Q-Action® Records Management ensures that your historical, fiscal, and legal records (electronic or physical) are identified and preserved as part of your overall enterprise document management strategy.
Q-Action® for Your Records Management
With Q-Action® Records Management, classification of records is achieved through the design, maintenance, and application of taxonomies in Q-Action® along with their appropriate retention schedules in Q-Action®. This controls the creation, organization, storage, retrieval, movement, and destruction of records. Q-Action® records management can be implemented for both electronic and/or physical records.
This module is also fully integrated with our enterprise document management and business process management modules, making for a seamless solution for your organization.
Get Control of Your Records Retention Schedule(s)
QFlow Systems® trained and certified professionals have extensive experience designing strategies around records management according to NARA retention schedules. When records reach the end of their retention schedule, Q-Action® disposes of records according to the guidelines and retention rules you have established. You may also establish workflows to route certain types of records for review by designated groups or individuals prior to destruction.
For circumstances requiring preservation of records beyond their retention schedule (such as audits, legal cases, FOIA requests, etc.) a legal hold is a critical tool. Q-Action® allows records to be held for a period of time when mandated by legal counsel or compliance personnel (whether government or private enterprise). This overrides the schedule and protects records from destruction so that they can be used in critical compliance audit or litigation cases.
Want to Learn More?
Discuss your requirements with QFlow Systems® records management experts to help you mitigate risk. Click below to have one of our Records Management experts contact you.